Trainable and Secure Document Management Help Educate!

Trainable and Secure Document Management

Knowledge Curator

Packages

Knowledge Curation

Our Knowledge Curator is a powerful, intelligent system designed to automate more than just indexing your files. It also analyzes them, finds connections and links between them, and understands how they‘ve changed over time. It has a full access management system, document and topic tagging, and learns from how you organize files and automatically classifies new documents according to your scheme, including access control.

Business Continuity

As part of this service, we also snapshot your repository every hour, and archive the snapshots to several off-site locations daily. Even if all the online systems failed, we‘d still have a replacement up and running in a matter of hours. And, yes, we test our recovery procedure monthly, and keep detailed logs of how the tests went, available on request.

As part of the security controls, the system has a fully sliding scale from full access to your company, to detailed access controls even down to specific versions, times, tags, and even geographic locations. We can integrate with your existing identity system, or even host one as part of this service.

Secure Storage and Access

All access to this system is over a dedicated encrypted private network connection that‘s exclusive to your collection. The data itself is encrypted on storage, and each backup is sealed and signed with a unique key as well. Expiration policies are handled automatically by destroying the key material, rendering the documents completely inaccessible.

Reporting and Visualization

With all of this analysis, having a clear visualization of your collection is absoultely a must-have, and this is where our system really comes through. We use one of the most comprehensive toolkits that can show any selection from several vantage points, including authors, history, relations, associations with clients, or any other kind of data that‘s indexed, in full, beautiful, interactive 3D. You‘ll always be able to see how your company knowledge grows, changes, and what every page is used for.

Network and Machine Agents

Our optional smart agents can run on your network, on your machines, or wherever you‘d like to automatically send new and changed files to the Curator whenever there‘s a network connection. These agents also can coordinate so that the same file isn‘t sent more than once, and monitor outgoing network usage and slow or stop their uploads if there isn‘t enough bandwidth. They also automatically transmit only parts of files that aren‘t already in the collection, so even if you copy a large file and make a small edit, it‘ll only transmit the edit, while the Curator will still know it‘s a new version. The collection is also avaliable to each system as a network drive, so access to files is seamless.

Packages

All packages include:

  • The indexing and analyses.
  • The intelligent tagging.
  • Fully secured and encrypted access.
  • Snapshots, backup, and recovery.
  • Full control over authentication.
  • Advanced visualizations of any search request.
  • File storage packages use triply-redundant cryptgraphic checksums to detect and correct errors, and notify us when a storage unit needs to be replaced.
  • Media storage packages are configured for maximum streaming throughput, and can detect errors using the same checksums and restore from snapshots automatically.

Standard Packages

  • Docs: 250 GB — $50/month

    This package is suited to offices with up to 5 people.

    • 250 GB of storage, including snapshots, after compression and deduplication.
    • Unlimited transfer in and out of your dedicated collection.
    • Integration with your user management, via social media, or using our own identity management service.
  • Docs: 1 TB — $250/month

    This package is great for offices up to 30 people.

    • 1 TB of files, after compression and deduplication, including snapshots.
    • Unlimited transfer in and out of your dedicated collection.
    • Integration with your user management, via social media, or using our own identity management service.
    • Smart agents for all platforms, either on a network server or on each system.
  • Media: 3.5 TB — $750/month

    This package is especially designed for companies that have large digital media files used heavily for a short time, and then can be archived. The storage is configured for raw throughput instead of small file access. Even when archived, all metadata, including thumbnails, remain available. Pulling data from the archived storage requires approximately 5-8 hours of lead time.

    • 3.5TB of storage, after compression and deduplication. Note that media files rarely compress much more than their original size.
    • Unlimited transfer in and out of your dedicated collection.
    • Integration with your user management, via social media, or using our own identity management service.
    • Smart agents for all platforms, either on a network server or on each system.
    • Automatic archival to cold storage where files incur no additional charge, while remaining accessible on request.
.

Extras

  • 15GB File Storage — $10/month

    This is always prorated to the portion of the month the storage is actually used. As always, the price is for storage used after deduplication and compression.

  • 300GB Media Storage — $50.00/month

    For media files, such as videos, images, and audio, we configure the storage system for streaming data as fast as possible. While this does require more raw storage, we do automatically archive files to cold storage at no additional charge. Our default archival policy uses an adaptive scheduling based on several factors, but can easily be configured per asset, per tag, or any other query.